October 27, 2016

BOUNDBROOK CONDOMINIUM ASSOCIATION
Regular Monthly Board of Directors Meeting
Thursday October 27, 2016

The meeting was called to order at 7:00 P.M. by President Bob James. All rose for the Pledge of Allegiance.

ROLL CALL.

Cluster 2: Steve Burling.
Cluster 3: Anne Ryan.
Cluster 4:Judit Balint.
Cluster 5: Janice Kalmbach.
Cluster 6/7: Excused.
Cluster 8/11: Ray Kerce.
Cluster 9. Jeanne Berry(A).
Cluster 10: Duane Stuart.
Cluster 12: Jack Marr.
Cluster 13/14: Geno Graziose.

BOARD MINUTES. Motion made by Steve Burling to accept the minutes from September 22nd and 2nd by Anne Ryan. Passed unanimously.

VICE-PRESIDENT’S REPORT. Eva Dunberg-Tarrant reported that she is looking into doing a community garden planting in boxes. If anyone is interested, please contact Eva.

TREASURER’S REPORT. Pat has been working hard to get our finances up to date. As of August 31st we had $21.686.35 in Operating Account, $274,539.99 in Contingency, $258.494.52 in Reserves. $555,015.86 in Total Checking and Savings and we have $ 596,798.86 in Total Current Assets. Pat reminded Directors to spend Equity Funds before December 31st.If there is a problem see her as soon as possible to make an accounting adjustment. Motion made to accept Treasurer’s Report made by Ray Kerce and 2nd by Steve Burling. Passed unanimously.

SECRETARY’S REPORT. A request was made by Geno Graziose and John Cash to videotape all meetings. This permitted. Gerry Roy requested that all video recordings be given to the board. The first mailing of the Annual Meeting went out on October 3rd, 2016. The second notice with the agenda must be posted at least 14 days prior to the Annual Meeting on the property. Motion made by Jack Marr to place on the Clusters’ Bulletin Boards and 2nd by Steve Burling. Passed unanimously. Since we have a contested election we are required by law to give return envelopes, however it is our option who supplies the stamps. Jack Marr made a motion that the Association pays for the stamps and 2nd by Geno Graziose. Passed unanimously. Motion to accept the Secretary’s Report made by Jack Marr and 2nd by Ray Kerce. Passed unanimously.

CONDO REPORTS

Cluster 2. Some painting was done and a little landscaping.
Cluster 3. Nothing to report.
Cluster 4. A notice of how all the rummage sale money was spent is listed on the Bulletin Board. Another sale is planned for November.
Cluster 5. Fine
Cluster 6/7. Kirk is on vacation. Cluster is working on repairs to the roofs with Ranger Roofing and Ray Kerce. The fence between Boundbrook and Lakewood has been repaired again. Need to have two ‘No Trespassing’ signs put up. They have recently had two unit sales. Kirk and Bernie were very actively involved in prepping for Mathew. Fortunately, there was no real damage and William and his crew quickly cleaned up all the debris from the oak trees. They are looking for clarification of David’s responsibilities when it comes to assisting the Directors with shutters. David will help out with clerestory windows first. If you need help put your name on a list.
Cluster 8/11. Doing good.
Cluster 9. They had a serious underground electric problem that has been taken care of. They are going to pay a one month maintenance fee for the person in unit #113 that had to vacate for a month. It cost the cluster over $13,000 to have everything repaired. It would have cost more if not for Ray and David doing a lot of the work trenching.This brings up a point that our older buildings are going to have serious problems like this so keep money in your Budget to fix unforeseen major issues.
Cluster 10. All O.K.
Cluster 12. Fine.
Cluster 13/14. Not too good. It would take too long to explain everything.

OLD BUSINESS

  • OEO DOG COMPLAINT. Waiting on OEO to revise agreement.
  • CANAL UPDATE. Waiting for Lake Worth Drainage District to come out and cut along the bank and slope. Still trying to get someone to come out and repair the outfall that has a hole in it. The problem is no one wants to do a job that small. One estimate came in at $105,000 and one for $10,000. Bob has two others coming to look at it. Bottom line is that it will get taken care of.

NEW BUSINESS

CLUSTER BUDGETS

Thank you to David Purtz for getting the budgets to the Directors.

Cluster 2. They had 14 people attending. The vote for the new budget was 13-1. No major items are planned for 2017. The reserves are funded at 100% . The monthly assessment is going up $13.30 on 4 units, $16.77 on 4 units, $16.42 on 4 units, $20 on 2 units, $19.78 on 4 units and $15.94 on 2 units. There were no special assessments in 2016. Motion to accept the budget made by Anne Ryan and 2nd by Ray Kerce. Passed unanimously

Cluster 3. They had 5 people attending. They are funding the reserves at 30%. The monthly assessment is going up $11.25 on 3 units, $11.18 on 6 units, $9.78 on 9 units and $12 on 2 units. There was a special assessment of $1,009 to $1,204 in 2016. They would like to do painting next year and a unit needs to be treated for termites. Motion to accept the budget made by Jack Marr and 2nd by Janice Kalmbach. Passed unanimously.

Cluster 4. They had 11 people attending and voted for 10-1. They are funding the reserves at 50%. The monthly assessment is going up $27.43 for 3 units, $27.25 for 6 units, $23.81 for 9 units and $29.25 for 2 units. Motion to accept the budget made by Steve Burling and 2nd by Anne Ryan. Passed unanimously. Cluster 5. They had 7 people attending. They are funding the reserves at 25%. There is no change in the monthly assessments. Motion to accept made by Jack Marr and 2nd by Ray Kerce. Passed unanimously.

Cluster 6/7. They had 10 people attending. They are funding the reserves at 60%. The monthly assessment is going up $11.37 on 20 units and $10 on 6 units. They plan on doing painting in 2017. Motion to accept the budget made by Anne Ryan and 2nd by Duane Stuart. Passed unanimously.

Cluster 8/11. They had 14 people attending. They are funding the reserves at 35%. The monthly assessment is going up $10 for 1 bedroom, $11.25 for 2 bedroom and $13.69 for 3 bedroom. They plan on painting and putting in new breakers in the meter rooms in 2017. Motion to accept the budget made by Jack Marr and 2nd by Anne Ryan. Passed unanimously.

Cluster 9.After their budget meeting they sent out ballots and had 14 returned. They are funding the reserves at 30%. Their monthly assessment is going up $8.26 on 4 units, $11.29 on 4 units, $11.05 on 4 units, $13.48 on 2 units, $13.32 on 4 units and $10.71 on 2 units. Motion to accept the budget made by Steve Burling and 2nd by Anne Ryan. Passed unanimously.

Cluster 10. All 14 owners were notified with a written breakdown of the proposed budget. The Directors met individually with 10 unit owners with no objections. They are funding the reserves at 40%. There will be no increase in the monthly assessment based on the following. 1) New flat roofs in 2016 with 20 year warranty. 2) New gutters all units in 2016. ) Refurbished all units clerestory shutters in 2016. 4) Parking area sealed in 2016. 5) Painted buildings with 7 year warranty in 2015/2016. 6) Tented for termites in 2015. 7) Tile roofs replaced in 2012. 8) All maintenance in 2016 was completed without special assessments. Motion to accept the budget made by Ray Kerce and 2nd by Geno Graziose. Passed unanimously.

Cluster 12. They had 5 people attending. They are funding at 100%. There is no increase in the monthly assessment. They plan in resealing the parking area in December . Motion to accept the budget made by Geno Graziose and 2nd by Duane Stuart. Passed unanimously.

Cluster 13/14. They had 18 people attending with 14 unit owners voting for the proposed budget 1 voted against and 2 abstained. They are funding the reserves at 15%. There is an increase in the monthly assessments at $6.38 for 2 bedroom and $6.08 for 1 bedroom. It was pointed out that they are under funding in Insurance and Water. But since the Budget was approved by the cluster, Geno stated he would cover the shortfall with other money. Motion to accept the underfunded budget made by Jack Marr and 2nd by Anne Ryan. Passed unanimously.

MEMBERSHIP

  1. Cluster 10 Unit 106. Owner: John and Helen Bramley. Buyers: Son, Robert Cusell and Mother, Maria L Cusell. Additional Occupant; Juan Cusell(Maria’s Son).Occupants will be Maria Cusell and son Juan Cusell. Membership recommends approval. Motion to accept by Jack Marr, and Ray Kerce. Passed unanimously.
  1. Cluster 12 Unit 111. Owner: Carlos and Maria Olivar. Buyer: Jose L. Hernandez, Maria F. Hernandez, Dr. Jose L. Hernandez Jr. and Margaret Hernandez. Occupants will be Jose L Hernandez and Maria F. Hernandez. Membership recommends approval. Motion to accept made by Jack Marr and 2nd by Anne Ryan. Passed unanimously.
  1. Cluster 13/14 Unit 112. Owner: Samuel Rodriguez. Sole Occupant: Maria A. Rodriguez. Membership recommends approval. Motion to accept made by Geno Graziose and 2nd by Steve Burling. Passed unanimously.

HURRICANE. We were super lucky that we didn’t see any major damage. Thank you to all the people that got out afterward to pick up all the palm fronds etc. that got blown down.

MEETING PROCEDURES. We are allowed to videotape meetings. Since we have such a small meeting room, here are some rules that are designed to allow such taping, yet allow an orderly meeting.

MEETING PROCEDURES. We are allowed to videotape meetings. Since we have such a small meeting room, here are some rules that are designed to allow such taping, yet allow an orderly meeting.

  1. Request for permission to record must be made a week in advance.
  2. Only 2 different recordings can be accommodated per meeting.
  3. Person doing the recording must set up a half hour in advance and not move around during the meeting.
  1. The recording must be done from the back of the room.
  2. The recording device and the person doing the recording must be silent during the meeting.
  3. The Board requests that such recordings not be placed on social media sites.

Motion to accept the rules made by Steve Burling and 2nd by Anne Ryan. All approved except Geno Graziose who opposed.

COMMITTEE REPORTS

Alterations. Cluster 2. Installing seamless gutters installed by Jerry’s Seamless Gutters Inc. for a cost of $1,964. Motion to accept made by Steve Burling and 2nd by Anne Ryan. Passed unanimously. Windows in 101 and 113 with work being done by Window World. Owners paying $1,000 each and the Cluster paying $2,099 each unit. Motion to accept made by Steve Burling and 2nd by Duane Stuart. Passed unanimously. Geno Graziose wanted approval for a unit for new shutters, but there was no amount and name of person installing. So we will have to wait until we get all the information.

Maintenance. Good

Finance. Nothing at this time

Fines. One paid $100 of what was due.

Legal. See attached

Library. The books are all alphabetized. Thanks to Anne Ryan.

Newsletter. Should be out in the next two weeks.

Sunshine. 1. John Tucker- Cluster 9. Get well. 2. Sandy Marr- Cluster 12. Get well

Security. Nothing new.

Water Report. Nothing out of the order. Will get out now that the budget has been approved.

Gifts. Bake sale and Rummage sale on the 28th and 29th.

Grounds Maintenance. The tree permit is ready. Sharon will be in touch with each Director to find out what your wish is so we can proceed before our 6 months is up. We are going into our winter mowing schedule of every other week. In another matter we are considering having a community garden. One of our new owners, Lucy Brenner is interested and so is Eva. Allan Knights has been promoting the idea. So as our community leaders please think about the idea, let them know your thoughts, and we will see if it’s feasible to go forward.

Pool Maintenance. Everything is good.

Social. A reception in the club house after the December 3rd Annual Meeting. Please sign up on sheets on bulletin boards.

Insurance. Bob is looking for a new policy. One problem is that most companies won’t give out any bids until 30 days out. Our policy isn’t up until November 7th. Most companies don’t want us because our buildings are so old. One company wants a $19,000 increase. This is the least so far. Bob will continue looking for insurance at a better rate.

GOOD OF THE ORDER

Kathy Peler reported on the search for a new property management company. They have a committee of 5 (Kathy Peler, Ray and Pat Kerce, Janice Kalmbach and Allan Knights) They have met with a couple of companies and are going to meet with a few more. They are doing a more intensive search this time and are making a wish list to give to prospective companies.

Motion to adjourn made by Jack Marr and 2nd by Jeanne Berry. Passed unanimously.

Next Meeting November 17th at 7 P.M.

Respectfully submitted,
Christine Burling, Recording Secretary
October 27th 2016

Blog at WordPress.com.

%d bloggers like this: